Year End Reminders: Rate Codes, Seasons and Financial Periods
As we near the last quarter of the calendar year there are certain functions that need to be reviewed in your PMS. To ensure a smooth transition into the New Year please thoroughly review the information listed below.
Rate Codes:
Please update your Rates for 2012, now. Many properties have rate codes set for many years to come so a simple check is all that is required.
Brilliant PMPro
Rate Codes are located under Setup » Reservations » Rate Codes. Here you will be able to change the rate amounts, start and end dates, and room type associations. Please make sure that allof your Rate Codes are set to at least December 31st, 2012.
**Please note that some Hotel Brands and Management Companies restrict certain Rate Code changes. If you are unsure of your Brand Standards please contact your Corporate Office or our Helpdesk.
Seasons:
Seasons are used for several different functions. Although you may not have Season set in your Rate Codes, you will still need to add your 2012 Season.
Brilliant PMPro
Seasons are located under Setup » Reservations » Season. Here you will need to go to NEW. Enter 2012 for the Year and DO NOT tick the box for “Copy from previous season”.
Financial Periods:
Financial Periods are used to calculate Month to Date and Year to Date figures in your reports. Your Manager Statistics report greatly depends on your Financial Periods.
Brilliant PMPro
Financial Periods are located under Setup » Financial » Financial Periods. If your property uses the calendar year as your fiscal you won’t need to enter Financial Periods. However, if your Fiscal Year is different from the calendar year you will need to enter your periods here. Each individual period represents your Month to Date figures. Best practice is to set your Financial Periods the same way they were set last year.
If you have question about updating any of this information please go to our Brilliant PMPro website. You may also contact the Support Helpdesk directly.